FOMP treats your privacy rights seriously. This privacy policy sets out how we will deal with your ‘personal information’, that is, information that could identify, or is related to the identity of, an individual.

When you express an interest in becoming a member of FOMP you will be asked to provide certain information. This includes:

• Name.

• Home address.

• Email address.

• Telephone number.

All the information collected is obtained directly from you. This is usually at the point of your initial membership application. The information will be collected via membership forms or emails. 

FOMP has a legitimate interest in retaining your personal information so that we can communicate with you about the work of FOMP.

We use your personal information: 

• To communicate with you about FOMP’s work and activities

• To communicate with you about your membership renewal

We’ll send you messages by email, other digital methods, telephone and post to advise you of FOMP’s activities. 

We may disclose information about you, including your personal information:

• Internally - to committee members who may need to communicate with you and to our Treasurer.

• If we have a statutory duty to disclose it for other legal and regulatory reasons.

Where we need to share your information outside of FOMP, other than as set out above, we will seek your permission and inform you as to who the information will be shared with and for what purpose.

We need to retain your information so that we can keep you informed about FOMP’s activities. In most instances information about your membership will not be stored for longer than 12 months after you cease to be a member. 

To ensure the information we hold is accurate and up to date, members need to inform FOMP of any changes to their personal information. You can do this by contacting the membership secretary at any time: membership@friendsofmorleypark.org.uk .

On an annual basis you will have the opportunity to update your information, as required, via the membership renewal form. Should you wish to view the information that FOMP holds on you, you can make this request by contacting the membership secretary – as detailed above. We will usually respond within 14 days of the request being made.

We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use, or modification

Current legislation provides the following rights for individuals in relation to their personal data:

• The right to be informed • The right of access

• The right to rectification • The right to erasure

• The right to restrict processing • The right to data portability

• The right to object • Rights in relation to automated decision making and profiling

Further information on what these rights mean for you can be found on the Information Commissioner’s website: https://ico.org.uk 

This policy, which is available on the FOMP website – www.friendsofmorleypark.org.uk, may change from time to time. However, if we make any material changes we will make members aware of this via email.

If you have any queries about this policy, need it in an alternative format, or have any complaints about our privacy practices, please contact the membership secretary.

If you consider it necessary to make a complaint about our privacy and data protection arrangements you should contact the Information Commissioner at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF – telephone 0303 123 1113.

Policy review date: May 2019